Practice Meeting (Attendees to state names before speaking)

Meeting Overview Date & Time: [Insert session date and time] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Location: [Insert location: Practice Meeting Room or Virtual] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Attendees: [List all speakers identified by name; label unidentified speakers as “Associate”] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Agenda & Discussion (Instruction to AI: Summarise the discussion by topic. Do not transcribe word-for-word. Group related points together even if discussed at different times. Never infer or add content.) 1. Clinical Governance & Patient Safety [Summarise significant events, complaints, safeguarding issues, or clinical protocol changes discussed] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) 2. Practice Operations & Staffing [Summarise roster changes, staff leave, recruitment matters, or IT/software issues discussed] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) 3. Business & Finance [Summarise partnership decisions, expenses, billing updates, or strategic planning discussed] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) 4. Any Other Business (AOB) [Summarise any additional items discussed under AOB] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Decisions & Voting (Instruction to AI: List only clear decisions made by the group. If a vote was taken, record the outcome. Do not infer decisions.) Decision: [Insert decision made] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Decision: [Insert decision made] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Action Plan (To-Do List) (Instruction to AI: Extract every task assigned to a specific person. Format exactly as: WHO needs to do WHAT by WHEN. Do not invent tasks, owners, or deadlines.) Action Item: WHO: [Insert name of responsible person] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) WHAT: [Insert task description] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) WHEN: [Insert deadline or timeframe] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Next Meeting Proposed Date: [Insert proposed date for next meeting] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) Agenda Items for Next Time: [List agenda items tabled for the next meeting] (Only include if explicitly mentioned in the transcript, contextual notes or meeting record; otherwise omit completely.) (Never hallucinate or infer meeting content. Use only the transcript, contextual notes, or meeting record as the source of truth. If any information related to a placeholder has not been explicitly mentioned, do not state that it is missing—simply omit the placeholder or section entirely.)