MediOffice Integration: How Does It Work?

Thara Vidyaratne

November 28, 2025•8 min read

What is the MediOffice Integration?

The MediOffice integration connects Heidi’s AI medical scribe directly to MediOffice visits so clinicians can record consultations in real time and generate structured notes instantly. It is designed for medical clinicians, specialists, hospitals, and allied health professionals who use MediOffice to manage patient care. This integration removes manual documentation tasks and places finished notes directly into the consultation record.

Why Clinicians Love the MediOffice Integration with Heidi

The MediOffice integration helps clinicians complete their notes faster and with greater consistency. Heidi captures the consultation, structures it into clear clinical documentation, and places it into the MediOffice Dictation field so clinicians can finalise visits without unnecessary admin. This creates more time for patient care and reduces the cognitive load associated with documentation.

Launch Heidi Directly Inside MediOffice

Clinicians can open Heidi from within any MediOffice appointment, allowing them to start recording immediately without switching systems. This saves time and streamlines workflow for busy clinics that rely on MediOffice as their main practice management platform. It keeps everything in one place so clinicians stay focused on the patient in front of them.

Structured Notes That Match Your Workflow

Heidi generates clinical notes using templates such as SOAP, discharge summaries, or referrals. Clinicians can switch formats as often as needed before sending the final version to the consultation record. This flexibility is valuable for specialists and allied health professionals who require different styles of documentation throughout the day.

One-Click Push to MediOffice

After reviewing the note, clinicians click Push Note to insert the completed documentation directly into the MediOffice Dictation field. This removes manual copy and paste tasks and ensures every note lands in the correct area of the visit record. It helps reduce after-hours admin and keeps clinical information consistent across the entire patient file.

Real-Time Transcription for Better Presence

Heidi transcribes the consultation as it happens, allowing clinicians to stay present with their patients while knowing the documentation is captured. This supports higher-quality interactions and reduces the pressure to remember details later. It also creates a clear record that clinicians can review and adjust before sending to MediOffice.

Privacy and Security You Can Depend On

Heidi meets stringent healthcare privacy and security standards, including HIPAA, SOC 2 Type II, ISO 27001, and the Australian Privacy Principles. All data is encrypted in transit and at rest, and no audio is ever stored. Clinicians can rely on Heidi to maintain confidentiality and protect patient information while improving their workflow.

Real-time notes, real-world impact: In one of the world’s largest clinical rollouts of ambient AI, Heidi has been proven to:

Reduce time spent per consult on documentation by 51%
Increase note quality satisfaction by 38%
Decrease documentation-related stress by 58%
Boost confidence in documentation accuracy by 33%
Reduce after-hours admin by 61%
Improve work-life balance satisfaction by 45%

Clinicians describe Heidi as a trusted partner that helps them finish on time and focus fully on their patients.

How does the MediOffice Integration Work?

The MediOffice integration gives clinicians access to Heidi’s AI scribe directly inside each MediOffice appointment. It records consultations, generates structured notes, and places them into the Dictation field with one click.

Here’s how it works:

Step 1: Appointment Integration

Heidi launches from within any MediOffice visit, so clinicians can record immediately without switching tabs. This helps reduce friction in busy clinics and ensures documentation begins as soon as the appointment starts. Learn more in our detailed guide.

Screenshot of MediOffice software displaying appointment details, medical coding, and dictation options for patient Meg Wood.

Step 2: AI Scribing in Session

Clinicians conduct consultations as usual while Heidi captures the conversation and structures the note. This allows clinicians to stay focused on the patient while maintaining accurate, complete documentation that reflects the consultation clearly.

Heidi x MediOffice medical transcription widget displaying patient symptoms and an active 'Transcribing' button.

Step 3: One-Click Push to MediOffice

Once the note is reviewed, clinicians click Push Note to send the document directly to the consultation’s Dictation field. This eliminates manual uploads and keeps patient records organised and up to date.

Additional capabilities include automatic session handling, real-time transcription, custom template support, and the ability to start new sessions when needed.

A screenshot of the MediOffice EHR displaying a patient's medical record with dictation notes, and an overlaid AI assistant window showing generated subjective patient notes.

Getting Started with Heidi for MediOffice

Heidi’s AI scribe fits directly into your MediOffice workflow so documentation becomes easier and more streamlined. You can speak naturally throughout the consultation while Heidi prepares a structured note in the background, ready to place straight into the visit record. Everything happens within MediOffice, helping you stay focused on care instead of admin.

You can explore Heidi with a free 30-day trial and experience what it is like to end each consultation with your documentation already done. Many clinicians use Heidi every week to simplify their workflow and keep their notes clear, consistent, and closely aligned with the care they deliver.

Try Heidi for free

FAQs About MediOffice Integration

What are the setup requirements for the MediOffice integration with Heidi?

You will need an active MediOffice account and a Heidi Together Tier subscription. Setup involves enabling Heidi in your MediOffice account settings and launching the widget inside an appointment. No IT support is required, and clinicians can follow the steps in the MediOffice Integration Guide or visit the Help Center for assistance.

How much does it cost to integrate Heidi with MediOffice?

The integration is included for all Heidi Together Tier users. Pricing scales with the size and needs of your clinic. You can explore pricing options on the Pricing page and estimate your potential time and cost savings using the ROI Calculator.

Can I try the MediOffice integration with Heidi for free?

Yes. New Heidi users can access a free 30-day trial that includes full integration functionality. Download the app from the Heidi Downloads page, link your MediOffice account, and begin generating clinical notes directly within your visits. See our Customer Spotlight for real examples of how clinicians benefit from Heidi.

How can I get the most out of Heidi when integrated with MediOffice?

Use Heidi’s templates to streamline documentation and personalise them to your specialty through the Template Academy. You can explore clinician-built templates in the Template Community and find clinic-friendly resources in the Resource Center. These tools help improve note consistency and save time across every visit.

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