Head-to-Toe Assessment Template with Examples

Jocelyn Gulliver

April 10, 2025•17 min read

Fact checked by Dr. Ben Condon

Template

Head-to-Toe Assessment Template

This comprehensive head-to-toe assessment is designed for doctors and nurses to conduct a full physical examination of patients in hospital, clinic, and home-based settings. It includes 12 headings to ensure a comprehensive assessment, beginning with hair, skin & nails and finishing with a neurological exam.

Systematically guides clinicians through all body systems to ensure a complete assessment.
Suitable for use in all practice settings with easy customization options.
AI automatically collates findings throughout the assessment, eliminating the need for a dedicated human scribe.

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View Template

See Sample PDF

What is a Head-to-Toe Assessment Template?

A head-to-toe assessment template uses a structured framework to guide healthcare providers through a comprehensive physical examination of all body systems. Starting from the head and working down to the lower extremities, these templates reduce the risk of missed diagnoses and help clinicians gain new insights in unclear presentations.

While many clinicians can conduct a head-to-toe assessment from memory, doing so increases the risk that a component may inadvertently be missed. Using a head-to-toe assessment template promotes accuracy and completeness while also reducing the cognitive load involved in these detailed assessments. The use of an AI-enabled template can dramatically reduce documentation time, while also allowing the clinician to be more attentive to the patient.

In this article, we’ll explore when it might be appropriate to conduct a head-to-toe assessment, provide a preparation checklist, and walk through how to conduct a thorough assessment. We’ll also provide free templates customized for different settings and explain how AI can make head-to-toe assessments more efficient without sacrificing quality.

When to Use a Head-to-Toe Assessment Template

Any time a head-to-toe assessment is clinically warranted, you can use a template to make the process faster, easier, and potentially more accurate.

Below are some of the main scenarios where conducting a head-to-toe assessment may be appropriate.

Unclear presentation

Missed diagnoses occur in up to 29% of cases in hospitals. When a patient’s conditions or complaints are diagnostically unclear, a head-to-toe assessment charting template provides a useful structure to ensure you take a broad and thorough medical history and examination. This approach ensures no key signs or symptoms are overlooked and can help with clinical reasoning.

Multiple comorbidities

For patients with multiple health conditions and chronic care needs, a head-to-toe assessment template provides a methodical structure to cover all comorbidities and systems in detail. This comprehensive approach helps identify how various conditions might be interacting with and affecting the patient’s overall health.

Conducting a head-to-toe assessment also ensures that the treating team doesn't become overly focused on the main presenting complaint, potentially missing an underlying problem that may have gone unnoticed without a full physical examination.

Undifferentiated or unstable condition

When a patient’s condition is undifferentiated or unstable, starting with or returning to a head-to-toe assessment can ensure no sign or symptom is overlooked. In these situations, the head to toe assessment is usually just one of a range of investigations the clinician or treating team undertakes.

Suspicion of abuse

A comprehensive physical examination is crucial in cases involving vulnerable populations, such as geriatrics, pediatrics, disability, or suspected domestic violence. For such scenarios, a head-to-toe assessment template can help the clinician identify specific injury patterns that occur infrequently in accidents but commonly in abuse (eg., metaphyseal fractures and bruising not over bony prominences in children).

A head to toe assessment template also ensures appropriate legal documentation is completed in suspected cases of abuse. This thorough documentation can be vital for providing evidence to authorities and may act as medicolegal protection for the clinician.

Reports and assessments

A comprehensive head-to-toe assessment is often required for administrative and insurance purposes, including:

Workers’ compensation evaluations
Pre-employment physical evaluations
Insurance eligibility assessments
Disability determinations
Sports participation clearance
Annual physical exams
Military or emergency services processing examinations

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In these situations, the requesting organization often provides a purpose-built head-to-toe assessment template for the clinician to complete.

Head-to-Toe Assessment Template Checklist

Preparation is one of the keys to conducting an efficient head-to-toe assessment. Here’s a checklist to ensure you don’t get halfway through and realize you forgot an essential tool or to review the patient’s clinical notes and background.

Collect Your Tools

A general list of tools required for a head-to-toe assessment includes:

Hand sanitizer and gloves
Stethoscope
Penlight
Tape measure (or wound measurement tool)
Watch with a second hand (or alternative timing device)

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Depending on the patient’s presentation and your practice area, additional tools may be required.

Prepare the Area

Privacy is important due to the physical nature of the examination. Ensure that:

Examination room doors or curtains can be closed completely
Appropriate gowns and drapes are available for the patient
Lighting is adequate for detailed observation
Distractions and noise are minimized
The room can comfortably accommodate the patient and clinicians

Review Background Information

Before beginning the assessment:

Review the patient’s medical history and intake or admission notes
Note any findings or issues that require special attention
Identify communication barriers or special needs
Be aware of any cultural considerations that might affect the examination

Decide on a Documentation Process

Options for recording findings on a head-to-toe assessment template include:

Completing documentation yourself after each body system assessment (time-consuming and makes engaging with the patient difficult).
Having a colleague scribe for you (ties up precious clinical resources that could be used for patient care).
Using an AI scribe like Heidi to process findings in real-time (most efficient and accurate).

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Heidi fulfils the role of an experienced human scribe in any type of physical assessment—without utilizing additional clinical resources. All that’s required is for the clinician to choose a head to toe assessment template from the Community, press Transcribe, and Heidi looks after the notes.

Physiotherapists like Neil Aitken and Gil Jelin regularly use Heidi to process and document physical assessments. Neil saves 1-2 hours per day in documentation time, remarking, “I use a specific template with a few things I want to particularly look out for.”

Heidi is also highly effective for medical professionals, with Priority Physicians reducing charting time by a staggering 70% since implementing the AI scribe in their primary care clinics.

How to Conduct a Head-to-Toe Assessment

Once you’ve been through the preparation checklist above, it’s time to get started.

Begin by explaining what the assessment will involve to the patient and getting their consent (using a medical consent form if appropriate). Then, whether you’re using a head-to-toe assessment template or not, sequentially work through a full physical examination of the patient.

Head-to-Toe Assessment Documentation Example (Prompts)

Most head-to-toe assessments follow a framework similar to the example below.

Notes and comments for each section can be recorded on a separate document. Or, if the template allows, clinicians can add findings and observations directly to each section,

SYSTEM

The primary body system being assessed.

PROMPTS

Suggested prompts for clinical assessment (not exhaustive).

Overview & history

Brief summary of the history of the present illness and medical history. May also include:

General appearance and demeanour
Vital signs
Height & weight
Patient’s self-reported concerns

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Hair, skin & nails

Ask if the patient has any skin concerns. Inspect and remark on:

Skin color, temperature, moisture, and turgor
Any lesions, bruising, scars, or rashes
Presence of pressure injuries or edema
Condition of nails, scalp, and hair

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Head, neck & ears

Begin with head before moving to neck and then ears. Complete the following checks:

Inspect head size, shape, and any nodules or depressions
Assess neck range of motion and any associated pain
Palpate lymph nodes
Inspect external ear and ear canals
Note any observed or patient reported hearing difficulty

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Eyes & vision

Ask the patient about any visual problems and then inspect:

External eye structures
Visual fields and extraocular movements
Pupils and cornea
Note any eye discharge or conjunctiva

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Nose & sinus

Obtain a history of allergies, nasal congestion, or any other concerns in this area. Check and remark on:

External nose structure and symmetry
Septum and nasal patency
Nasal discharge
Sense of smell

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Mouth & throat

Note any self-reported issues with mouth and throat before inspecting:

Color and moistness of lips and oral mucosa
Condition of teeth and gums
Movement and color of the tongue
Tonsils and pharynx (visibility and condition)
Swallowing

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Cardiovascular

Ask about cardiovascular history while assessing:

Heart rate and rhythm
Heart sounds and murmurs
Color, warmth, and pulse of extremities
Palpate pulses and check capillary refill

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Respiratory

Perform a subjective assessment (eg., shortness of breath or cough) and then check:

Lung sounds (auscultate front and back)
Observe chest expansion
Chest shape and symmetry
Breast and lymphatic system

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Abdomen

Ask if the patient experiences abdominal pain and discomfort. Conduct the following checks:

Listen to bowel sounds in all four quadrants
Inspect and palpate the abdomen, noting any tenderness, rigidity, or masses
Note abdominal shape and contour
Record relevant information about bowel movements and stool consistency

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Genitourinary & rectum

Query and record urinary patterns and any difficulties for all patients.

Tailor assessment of genitals, anus, rectum, and prostate to the patient’s presentation and clinical need.

Extremities & musculoskeletal

Discuss any challenges the patient is having with mobility, then assess:

Movement, range of motion, and strength in upper and lower extremities
Radial and pedal pulses
Capillary refill on fingernails and toenails
Muscle tone, gait, and balance
Any joint abnormalities or deformity
Overall functional ability

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Neurological

Begin with a subjective assessment by asking about any headache, dizziness, weakness, numbness, tingling, or history of falls. Then, perform the following screens:

Check for orientation to time, person, and place
Assess PERRLA using a penlight
Ask about patient’s mood and concentration
Observe personal grooming and hygiene
Conduct mental status examination and/or mini mental status examination (MSE) if warranted

Head-to-Toe Assessment Template Example (Downloadable)

Using a head-to-toe assessment template is faster and less cognitively taxing than performing a full physical evaluation solely from memory. However, documenting the assessment still takes considerable time and often requires a dedicated staff member just to scribe.

Faster, Easier Head-to-Toe Assessments with Heidi

Heidi’s AI medical scribe revolutionizes how head-to-toe assessments are undertaken. With Heidi in the background capturing everything from the assessment, clinicians no longer have to struggle with performing a physical evaluation while documenting at the same time. Plus, teams don’t need to allocate an extra clinician to scribe for each assessment.

Here’s how Heidi works:

Transcribe - Press Start and Heidi captures every detail from your assessment (just remember to verbalize findings as you go along).
Customize - Choose one of our ready-made head-to-toe assessment templates to ensure your note is perfectly structured.
Transform - Within seconds after completing the session a full, editable assessment is ready for you to review and place on the medical record. You can even generate ancillary documents utilizing information from the assessment, like a patient intake form medical report, referral letter, or progress note.

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Heidi is wrapped in world-class security standards that meet or exceed regional healthcare data handling regulations across the globe (eg., HIPAA, GDPR, PIPEDA). Trusted with over 1 million patient consults per week, Heidi is the AI scribe of choice for clinicians who want to spend less time on documentation while delivering warmer, more efficient care.

Try for free

Free Head-to-Toe Assessment Templates

Hospital Head-to-Toe Assessment Template

This head to toe assessment template is created specifically for clinicians working in inpatient settings. In addition to the standard sections of a head-to-toe assessment, it also includes sections for a history of present illness, medication list, investigations, assessment, plan, and diagnosis.

View Template

Brief Head-to-Toe Assessment Template

In situations where a comprehensive physical assessment is not warranted, doctors and nurses can use this brief head-to-toe assessment template to quickly but thoroughly evaluate a patient. It begins with recording vital signs followed by 6 assessment domains, including HEENT, respiratory, cardiac, abdominal, musculoskeletal, and skin.

View Template

Pediatric Head-to-Toe Assessment Template

This comprehensive template includes headings to guide a full physical, social, and mental health assessment of pediatric patients. In addition to a pediatric head to toe assessment template, there are sections on school progress, home life, mood and mental health, and sleep and diet.

View Template

FAQs About Head-to-Toe Assessment Templates

What do you write in a head-to-toe assessment template?

The clinician documents both normal and abnormal findings for each bodily system in a head-to-toe template. Recorded information is a combination of objective data (what the clinician measures and observes), subjective data (what the patient reports), and clinical interpretation. When complete, a head-to-toe physical assessment template should provide a comprehensive overview of the patient’s current physical status.

What are the 4 steps of head-to-toe assessment?

The steps that may be used to gather objective data in a head-to-toe assessment are inspection, palpation, percussion, and auscultation. Where appropriate, these steps should be applied methodically to each bodily system as you work from the beginning to the end of the assessment.

What is the correct order of a head-to-toe check template?

Most head-to-toe assessments follow a similar sequence, beginning at the head and neck before moving to the thorax, abdomen, and then the extremities. Neurological, musculoskeletal, and skin assessments may be conducted at any step in the sequence as they involve assessing various body parts.

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