Organic Content Specialist•16 February 2026•10 min read
Fact checked by Dr. Maxwell Beresford
Cloud-Based EHR: Solutions and Options
A cloud-based EHR is an electronic health record system that collects and manages patient data securely through secure, vendor-hosted servers.
Unlike locally hosted software, cloud EHRs do not require local servers or heavy IT maintenance. Instead, they enable real-time updates for easier sharing and seamless scalability, making them ideal for both small and multi-location clinics.
In this blog, we’ll explore the benefits of using cloud-based EHR, how to choose the right system, the best options by specialty, and how tools like Heidi help clinicians work more efficiently within web-enabled cloud environments.
Benefits of Using Cloud-Based EHR
Cloud-based EHR systems support care teams by reducing the technical overhead of maintaining local servers and on-site hardware. With reduced infrastructure demands, easier access, and automatic updates, clinicians can stay focused on providing care rather than solving system issues.
Below are four benefits that make cloud-based EHR systems a valuable choice for modern care teams:
Lower Infrastructure and Maintenance Costs
Cloud-based EHRs do not require expensive on-site servers and ongoing hardware maintenance because the vendor handles updates, security patches, and system performance. This allows organizations to reallocate resources to patient care and other valuable operational improvements.
Easy Access and Remote Work Support
Considering that cloud EHRs process data through the internet, clinicians can securely access patient records from any authorized device, inside the clinic or remotely. This flexibility supports telehealth, multi-location teams, and after-hours care while maintaining documentation consistency.
According to a recent review conducted by the BMC Health Services Research, enhanced EHR accessibility and features can lead to long-term cost savings and operational efficiency.
Scalability and Automatic Updates
Cloud-based EHR systems scale easily as organizations expand, whether adding new clinicians, specialties, or locations. Automatic updates ensure that teams always have the latest features, security enhancements, and performance improvements, all of which eliminate the need for manual installations.
A study on cloud EHR architectures demonstrates that optimized cloud-based architectures can deliver secure, scalable performance for EHR management, helping systems adapt to increased data volumes and unpredictable workloads without sacrificing responsiveness.
Enhanced Data Recovery and Backup
Cloud EHRs offer built-in data protection through continuous backups and secure storage in distributed environments. This reduces the risk of data loss from hardware failures or local outages, so organizations maintain reliable access to patient information.
Research on cloud backup and recovery emphasizes that robust plans are vital for ensuring data safety, accessibility, and control across cloud deployments.
These four benefits, followed by relevant studies, make cloud adoption a bigger step toward a more connected and resilient healthcare workflow. Now that we know the advantages of adopting one, the next section tackles selecting the most-suited cloud-based EHR solution for your team.
How to Choose the Right Cloud-Based EHR Solutions
Finding the right cloud-based EHR means knowing your needs, compliance requirements, and workflow demands, not just comparing the features and pricing tiers they offer. Focusing on usability, integration, and long-term support helps teams avoid costly switches or stalled adoption later on.
To help identify the right cloud-based EHR solution for you, here are three factors to consider:
Match Features to Specialty Workflows
Every specialty documents care differently; that is why your cloud-based EHR must reflect those differences. Dental, pathology, dermatology, and surgical teams often rely on specialty-specific charting, imaging, and reporting tools that generic systems may not fully support. Evaluating how well an EHR fits real clinical workflows helps reduce frustration on the clinician’s side.
Prioritize Interoperability and Security
Strong interoperability helps reduce duplicate work and improve data continuity, so choose a cloud-based EHR that connects easily with labs, imaging systems, billing platforms, and other clinical tools.
This way, robust security measures such as encryption, access controls, and compliance with HIPAA, GDPR, and local privacy regulations are in place to protect patient data.
Evaluate Vendor Support and Integration
Even the most capable EHR can become ineffective without the right vendor support. Onboarding assistance, ongoing training resources, responsive customer support, and clear integration pathways all influence how smoothly a system is adopted. Vendors that invest in long-term partnerships, rather than implementation alone, allow teams to stay efficient as workflows evolve.
Once the factors in choosing the right cloud-based EHR are established, the next step is to make that system work in everyday clinical practice. Many teams look for an AI care partner that complements their cloud-based EHR to assist in documentation, allow clinicians to spend their time on patients, and support smoother workflows.
Advanced Urology Chief Technology Officer Dr. Neal Patel shares achieving tangible workflows and time gains upon adoption of Heidi: “A huge lift on our documentation burden. Our providers save 1 to 2 hours a day with Heidi.”
“It has enabled our practice to shift our focus from documentation to providing the best, most personalized care for our patients by allowing our providers to focus on patients,” he adds.
“With Heidi, I no longer have to wait for recommendations. I can quickly create comprehensive documents and forward them to the admin team.”
The lead clinician also highlighted that Heidi gave staff the headspace to improve the practice underscoring broader operational and morale benefits beyond documentation tasks.
Best Cloud-Based EHR Options by Specialty
Different specialties need diverse EHR capabilities to support the workflow that clinicians rely on. Below are examples of how cloud-based EHR options are commonly used across various specialties:
Pathology workflows depend on accurate specimen tracking, reporting, and integration with laboratory systems. Platforms like LigoLab and NovoPath support end-to-end case management, from accessioning to final reports. These systems help pathology teams collaborate across sites while maintaining traceability and data integrity.
Cloud-Based Cosmetic Surgery EHR
Cosmetic surgery clinics often require EHRs that support visual documentation, consent management, and detailed procedural notes. Tools such as Symplast and PatientNOW are commonly used for managing before-and-after images, treatment plans, and patient communications. Cloud access makes it easier for teams to coordinate care across consultations, procedures, and follow-ups.
Cloud-Based Orthopedic EHR
Orthopedic practices typically rely on cloud-based systems that integrate imaging, procedure templates, and musculoskeletal assessments. A platform such as ModMed Orthopedics supports PACS integration, structured operative notes, and condition-specific documentation. These capabilities help streamline workflows in practices managing high volumes of imaging and procedural care.
Cloud-Based Chiropractic EHR
Chiropractic clinics benefit from EHRs designed around recurring visits and structured treatment plans. Solutions like ChiroTouch Cloud support SOAP notes, scheduling, and multi-location practice management. Cloud-based access helps clinicians track patient progress over time while keeping documentation consistent across visits.
Cloud-Based Rheumatology EHR
Rheumatology care often involves long-term condition tracking, medication monitoring, and infusion documentation. Cloud-based EHRs in this specialty support disease activity scoring, longitudinal data views, and coordination with infusion centers. These features help clinicians monitor progression and treatment effectiveness over extended periods.
Cloud-Based Urology EHR
Urology teams rely on systems that can handle complex imaging, procedure documentation, and follow-up that often extends beyond the clinic. Cloud-based EHRs used in urology include tools for tracking diagnostic studies, managing procedural notes, and coordinating follow-up care.
This flexibility allows urologists to manage care consistently, whether patients are seen in-clinic or remotely.
Cloud-Based Dermatology EHR
Dermatology practices rely heavily on visual documentation and longitudinal tracking. Cloud-based dermatology EHRs typically integrate photo management, lesion mapping, and cosmetic treatment tracking. These systems allow clinicians to access images and records securely across devices, supporting both medical and aesthetic care workflows.
The illustration shows how web-enabled cloud-based EHRs adapt to every specialty’s workflow.
Each cloud-based EHR offers unique strengths for different specialties, but even the best systems leave room for workflow improvements. To help clinicians stay accurate and efficient, organizations often look for tools that complement their EHR rather than replace it.
In the next section, we will discuss the ways Heidi streamlines documentation and supports teams across web-enabled cloud-based EHRs.
Built to Support Every Specialty, Across Web-Enabled Cloud-Based EHRs
Heidi works through the EHR systems clinicians already use, when accessed through a web browser, to simplify documentation, reduce manual entry, and keep care connected across specialties.
Here are three ways Heidi enhances the experience for clinicians working in web-based EHR environments:
Automatic Sync Across Systems - Heidi captures and structures notes in real-time and syncs them into your cloud EHR, reducing repetitive typing and allowing clinicians to stay focused on the conversation.
Built for Every Specialty - Whether you're in dermatology, behavioral health, dentistry, pediatrics, or primary care, Heidi adapts to specialty-specific workflows with contextual transcription and customizable templates.
Compliant by Design - Heidi adheres to the APPs, the NHS, and regional privacy standards, ensuring every note is secure, traceable, and audit-ready. With rigorous data controls and transparent privacy practices, clinicians can use Heidi confidently in their daily workflow.
Achieving a successful cloud-based EHR adoption requires clear workflows, strong clinician support, and systems that keep documentation secure and reliable. With these foundations in place, teams can confidently ace their transition.
Frequently Asked Questions about Cloud-Based EHR Software
A cloud-based EHR is a secure, web-hosted electronic health record system that stores and manages patient information online rather than on physical servers. It allows clinicians to access documents anytime, from any authorized device, supporting flexible care delivery across locations.
