NDIS Application Form: PDF Examples

LJ Acallar

September 5, 2025•11 min read

Fact checked by Dr. Ben Condon

Template

NDIS Application Form

This National Disability Insurance Scheme (NDIS) application form supports Australian clinicians in simplifying the process of access request to complete the application for those eligible. When used with Heidi’s AI-powered form-filling features, this form helps GPs to easily:

Streamline the application process for patients by automating the process of form-filling for the NDIS membership
Provides the National Disability Insurance Agency (NDIA) with the essential information to assess the requirements for incoming participants
Assign tasks as next steps to specialists or other care professionals to ensure patient care continuity

See Sample PDF

What is an NDIS Application Form?

Also known as the Access Request Form (ARF), the NDIS application form gathers information necessary to determine the eligibility of candidates. Typically, it is outlined in a specific format. The first section is generally filled out by the applicant, but representatives or care guardians can also do so on their behalf.

On the other hand, the second section is filled out by the treating professional. This usually includes details such as diagnoses, functional impact, history of present illness (HPI), permanence, and future goals of the applicant.

In this article, we’ll discuss why NDIS application forms are important and how to complete one online. Most importantly, we will tackle how clinicians can improve the process of filling out this form for eligible patients.

Why are NDIS Application Forms Important?

NDIS application forms are important as they initiate the evidence-based process leading to tailored support plans. Its completion serves as the gateway to accessing critical services. It not only avoids impediments to critical care access but also provides a way to avoid lags in bureaucracy or worse, tragic outcomes.

How to Assist with NDIS Application Form Submission

As the key supporter for NDIS applicants, it is vital to possess a deep understanding of the requirements, evidence, and supporting documents needed to secure a spot. Below are key steps to be able to deliver form submission assistance to NDIS applicants.

Step 1: Understand NDIS Requirements

For applicants to qualify for NDIS requirements, eligibility criteria related to age, residency, and extent of disability must be met.

Age - It is an NDIS requirement for applicants to be of age over 9 and under 65. For children younger than 9 years, a separate early childhood approach is set, as it supports children with developmental delays.
Citizenship - Eligible applicants can be either Australian citizens, permanent residents, or visa holders under the protected special category
Disability - Disability affecting daily life or one that needs an early intervention to reduce future support needs are two major factors to consider

Step 2: Prepare NDIS Supporting Documents

Clear medical records help applicants present a stronger case for NDIS eligibility. Applicants can give consent to their Centrelink records for the NDIS to verify age and residency. Alternatively, proof of age and residency can be provided in the form of birth certificates, passports, licences, valid visas, and other documents issued by the government.

Step 3: Ensure Evidence Recency

Generally, it is a standard expectation for documentation to be timely and accurate. Assessments reflecting current or up-to-date functional capacity are essentially more valuable than ones from the past. These documents hold great importance as there can be re-evaluation processes that follow.

Step 4: Check Completeness and Accuracy

As stated above, there are two main sections in the NDIS application form. While two separate entities fill out each section, both sections must be signed, dated, and aligned with other documents. To ensure completeness and consistency, double-check all fields are filled and supporting evidence is attached (by email or post).

As a clinician, involvement is pivotal as the second section must be detailed, thorough, and complete. Clinician involvement is crucial. It is filled with blanks intended for narrative functional descriptions and checklists that boost the credibility of the applicant.

The accuracy and quality of forms like the NDIS application form are of pivotal value, especially for health consults needing comprehensive details. This is why the team at My Emergency Doctor appreciates Heidi AI:

“Heidi is easy to work with, the training required is minimal. And seeing a professional medical summary created after a consult with a patient, which filters out all the unnecessary details and includes clear plans and patient instructions… is a game changer,” shares Tatiana Lowe, Medical Director and FACEM at MED.

With Heidi AI integrated into their workflow, not only were they able to automate telehealth consultations, but they were able to save actual time: up to two hours per consult. “If the consultation time has already reduced by just three minutes each call, that adds up fast across hundreds of daily consultations.” - Chantel Gallagher, MED Operations Manager

How to Complete the NDIS Application Form Online

Treating professionals assist patients in obtaining NDIS benefits, but what tools can clinicians utilize to improve their workflow needs? The answer lies in Heidi’s AI, a time-saving, compliant AI-powered assistant that ensures a more seamless documentation.

Heidi’s form-filling functions are easily customisable, and below are the steps to use them to fill forms at a much more efficient rate.

Step 1: Upload PDF and edit form templates

To create a structured claim form template in Heidi, go to the template library, choose “Create template” then “Fill a PDF form.” Upload your PDF (note: image-based PDFs won’t work) and ensure that fields are clearly labelled with names, conditionals, and descriptions for smooth autofill. Finally, set the template name and visibility (default “Only Me,” but shareable with your team) and save. View formatting guide.

Step 2: Select your uploaded PDF Template

After each session, click "Create" to locate the blank PDF form you've just uploaded. Under "PDF Templates," select your uploaded document. This will lead you to a loading screen while the form generates. The PDF Template will then be available for future sessions, along with other forms in your template library.

Step 3: Heidi auto-completes your PDF form

Heidi automatically fills the PDF form by matching your session details to the correct fields, with an option to stop generation mid-process. Once complete, you can manually click “Download PDF” or enable auto-download so the file saves directly to your local downloads folder.

NDIS Application Form Sample PDF

Sample PDF automatically filled by Heidi for demonstration purposes only. No PHI or PII was used. Content is from a simulated session and not based on real individuals.

As a treating professional, your role is to advocate for applicants’ potential to access government support that changes their lives. It is imperative that you know that your assistance, as simple as filling out the NDIS application form, is crucial, as it directly contributes to providing informed care.

Easily Fill Out NDIS Application Forms with Heidi

Incomplete forms can be the sole determinant of whether an applicant is left outside the supporting system. This stagnation risk, or even worse, can be highly prevented when compliant AI tools are allowed to support.

Your role as a clinician is not done at hitting “submit,” and for follow-through tasks, Heidi is here to help you:

Plan care continuity: Heidi AI allows you to assign tasks for easier handoff from GP to specialists, even to surgeons.
Save you 60-90 minutes: On nightly documentation, Heidi reduces your admin burden as it handles documentation from the moment the patient walks in.
Transform your workflow: Heidi handles documentation from pre-visit prep to post-visit tasks. All you need to do is interact with your patient as Heidi does its magic in the background.

Heidi’s AI medical scribe supports over 2 million patient interactions weekly for clinicians worldwide, upholding global privacy and security standards like the APP, PIPEDA, GDPR, and HIPAA. It's the top choice for clinicians seeking to cut documentation time and enhance patient care, ensuring data compliance across Australia, Canada, the U.S., the UK, and other global regions

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Frequently Asked Questions about NDIS Application Forms

What are the benefits of NDIS application forms in Australia?

The benefits of completing and submitting NDIS application forms are mainly funding for various areas applicable to help the member's well-being. Funding may cover various supports, such as the following, but not limited to: personal daily activities, capacity-building, assistive technology, and the creation of a behaviour support plan. This way, patients feel safe while receiving services of good quality.

What can you get an NDIS application form for?

In Australia, people with permanent and significant disability submit NDIS application forms to gain access to critical developmental care. It is the form they need to fill out to prove eligibility to be considered for budget allowances. As opposed to the popular notion, application for the NDIS is not only for those who need a single piece of equipment; it is an access request to the entire support scheme to improve daily life.

How long does an NDIS application form take to approve?

The NDIS application takes different timelines to be approved for every application. Generally, the NDIA guidelines state that the standard processing time is up to 21 days, given that they have all the information they need. After that, they may take up to 21 more days to make an eligibility decision, so it is safe to assume that before approval, the NDIS application may take from 2-6 weeks or more.

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