Heidi, the best AI scribe trusted by medical executives worldwide

We know the last thing you need is another tool with a complicated onboarding process, so we’ve made it very straightforward to get started with Heidi. Simply sign up for a free account (no credit card required) and you’ll be ready to transcribe your first meeting in minutes. The very brief setup ensures you know the basics and have a suitable template ready immediately. When you’re ready, check out our comprehensive guides for tips and instructions on getting the most out of Heidi. For medical executives considering implementation for teams or organizations, please contact our sales team for a personalized demo focused on your needs. Start using Heidi today to enjoy spending less time on paperwork, and more time on the high-level strategic work that improves health systems.

AI is poised to help solve some of the greatest challenges facing medical executives today. For example, when deployed at scale, the clinical capacity liberated by AI scribes could help address the growing global health workforce shortage. Furthermore, reducing administrative burden for clinicians with AI scribes may also help tackle the growing problem of health worker burnout.  As AI medical scribes become more integrated into healthcare management software systems, we expect medical executives will have greater access to (and the ability to work with) large amounts of real-time data. This increased visibility can inform strategic decisions around resource management and care delivery. Having already demonstrated that AI scribes are a safe and effective way of deploying artificial intelligence into medical settings, it seems likely that these tools will evolve beyond documentation assistants into comprehensive intelligence platforms, synthesizing data from multiple sources to support operations and executive decision-making.

Heidi is specifically designed to accommodate the varied tasks and work settings of healthcare leaders, making it a highly intuitive and easy-to-use AI medical executive scribe. The ecosystem of Heidi apps works seamlessly across desktop computers, laptops, and mobile devices, ensuring you’ll always have your AI assistant with you—even when off-site or conducting virtual meetings. Advanced team features make for effortless collaboration with clinicians, administrative assistants, and other managers. If you prefer using dictation for some tasks, Heidi supports both verbatim and AI-assisted smart dictation. Hassle-free integration with any EHR, EMR, EPR, or PMS means Heidi always plays nice with any software your organization uses to manage operations. Plus, if you choose to simultaneously deploy Heidi to leaders, administrators, and clinicians, our customer success team will support each cohort of staff with a customized onboarding process.

High-quality medical executive documentation is about more than just capturing relevant data. To be effective, reports, briefings, and memos must also be in the correct format for the intended audience. Several factors work together to make Heidi’s AI scribe the most reliable and accurate tool for gathering and organizing information for medical executive documentation:

• Customizable templates - Tell Heidi exactly how you like your documents structured with ready-made, yet virtually infinitely customizable templates. 
• Deep personalization settings - Fine-tune the level of detail, word choices, and stylistic preferences Heidi uses by via settings and preferences.
• Attribution to multiple speakers - Meeting minutes include accurate attribution of statements to speakers, no matter how many meeting participants are present.
• Full verbatim transcript - If you want to confirm or add details to an output, just refer back to the verbatim transcript for clarification.
• Intuitive review and editing - Medical executives can easily edit outputs within Heidi (via typing or in-line dictation) before they are finalized.

Heidi’s accuracy and quality features equip medical executives with the perfect balance of efficient AI-assisted documentation and thoughtful human review.

Heidi is the best AI scribe for medical executives because it delivers measurable impact for healthcare leaders on personal and organizational levels. For example, when Priority Physicians rolled out Heidi across their service, Dr. Shelagh Fraser, Director of Medical Excellence and Innovation, reduced her own daily documentation time by almost two hours, while simultaneously cutting charting time by a staggering 70% across the organization. Similarly, Dr. Neal Patel, Chief Technology Officer at Advanced Urology, described Heidi as “A huge lift on our documentation burden. Our providers save 1 to 2 hours a day with Heidi.” Within just 16 weeks, this efficiency boost resulted in the liberation of 41,100 minutes of productive clinical time across Advanced Urology, worth $121,000 (representing a 10.3x ROI on implementation costs). Numerous Heidi customers also report that our AI scribe has resulted in positive organizational changes in clinician well-being, documentation quality, patient experience, and job satisfaction. These real-world experiences demonstrate the synergistic benefits of equipping medical executives and clinicians with a high-quality AI scribe like Heidi. 

Heidi works as an AI scribe for medical executives by unobtrusively processing encounters between medical executives and colleagues or stakeholders. At the beginning of any encounter—whether it's a board meeting, critical incident briefing, or performance review—simply press Start transcribing and Heidi silently captures all discussions and decisions. When the meeting concludes, Heidi automatically generates structured documentation tailored to executive needs, such as meeting minutes, governance reports, or team summaries. Medical executives can leverage Heidi's Context feature to upload pre-meeting materials and background information in any format. This supporting information is ideal for organizational matters involving multiple stakeholders or complex, long-running strategic initiatives, as it allows Heidi to synthesize information from various sources. Finally, with the Ask Heidi feature, leaders can instantly generate multiple outputs from a single encounter. For example, after a quality and safety meeting, you can tell Heidi to write minutes, create a memo for department heads, and generate a proposed policy update.

Medical executives regularly handle confidential and legally protected information. As such, in most jurisdictions, the use of a mainstream AI product for a medical leader’s documentation tasks would likely represent a violation of healthcare data-protection regulations (like HIPAA or GDPR). With this in mind, Heidi is equipped with industry-leading safety and security standards. Our AI scribe for medical executives meets or exceeds virtually all global healthcare data protection regulations, such as HIPAA, PIPEDA, APP, GDPR, and NHS requirements, among others. We keep organizational data safe by employing end-to-end data encryption and never storing audio recordings (ensuring there’s no hidden playback). Heidi supports role-based access permissions so leaders can safely collaborate with team members while controlling who has access to sensitive information. Furthermore, by giving clinical teams access to Heidi, medical executives can improve patient safety across the organization, by enhancing documentation quality and compliance.

An AI scribe for medical executives is a tool that leverages artificial intelligence to support healthcare leaders with various administrative tasks, such as meeting documentation, report writing, and preparing briefings and memos. While traditional AI medical scribes mainly cater to clinical workflows, advanced products like Heidi also meet the needs of C-suite and director-level staff. Heidi understands medical and administrative language, enabling the scribe to accurately process conversations about clinical matters in non-patient-facing settings. Our AI scribe can also interpret documents, allowing medical executives to synthesize complex outputs that draw from a variety of information sources. Furthermore, when Heidi is deployed to clinical teams across a healthcare organization, leaders can expect to see positive changes in care quality, documentation compliance, patient experience, employee well-being, and organizational efficiency. In short, an AI scribe for medical executives allows leaders to spend less time on paperwork, and more time on the high-level, hands-on strategic work that improves health systems.