Heidi, an AI-powered medical scribe, significantly enhances work-life balance for clinicians by reducing documentation time by 66% and increasing satisfaction by 55%, according to the Ottawa Institute of Cognitive Behavioural Therapy. By automating administrative tasks, Heidi allows clinicians to focus more on patient care, reducing burnout and improving engagement. The tool supports over 2 million consultations monthly in Canada, offering services in 115 languages, and is set to expand into clinical supervision and training programs.
Heidi AI medical scribe improving presence with patients and work-life balance
Ottawa, ON, November 25, 2025 – New data from the Ottawa Institute of Cognitive Behavioural Therapy (OICBT) show that using Heidi, an AI-powered medical scribe, reduced documentation time by 66 per cent and boosted clinician satisfaction with work-life balance by 55 per cent. The findings point to a scalable way to reduce administrative burden across mental health care.
Heidi is a leading AI medical scribe that sits alongside clinicians to help reduce documentation burden and expand their capacity. It transcribes and structures clinical notes in real-time, instantly generates referrals and handouts, and more. By improving workflow, Heidi has returned more than 3.3 million clinical hours to Canadian clinicians in just 18 months.
With demand for mental health care continuing to rise, the Ottawa-Gatineau OICBT team sought to evaluate how Heidi could support more sustainable ways of working and reduce the significant administrative strain of documentation, without compromising quality of care or patient connection.
Key results from OICBT’s four-month evaluation of clinician use:
66 per cent reduction in time spent on clinical documentation, from 213 to 71 minutes per week
55 per cent increase in work-life balance satisfaction to 83 per cent
Lower cognitive load, greater focus, and feeling more present with patients
“Heidi is helping our clinicians restore balance and presence in their work,” said Dr. Pete Kelly, clinical psychologist and chief financial officer at OICBT. “By introducing efficiencies that reduce after-hours documentation, our team is able to focus on patient care instead of paperwork. We’re seeing more engagement, less burnout, and a foundation for a more sustainable practice.”
OICBT's introduction of Heidi reflects the team’s commitment to responsible innovation and finding new and sustainable models of care. They plan to expand Heidi’s use into clinical supervision of early career psychologists, report writing, and training programs, and continuing its leadership in advancing responsible AI adoption in mental health care.
“OICBT’s experience highlights how AI can be thoughtfully integrated into mental health care,” said Dr. Thomas Kelly, CEO and Co-Founder of Heidi. “Therapy demands a sustained focus and presence with patients. As an AI care partner, Heidi is helping ease administrative strain without compromising human connection. This is the real promise of AI in healthcare - improving wellbeing and sustainability while helping clinicians do their work.”
Heidi is used across emergency departments, general practice, and specialist clinics and supports 2 million patient consultations every month in Canada alone. Heidi can transcribe patient visits in 115+ languages, which is helpful in Canadian healthcare settings.
About The Ottawa Institute of Cognitive Behavioural Therapy
The Ottawa Institute of Cognitive Behavioural Therapy is a leading Canadian psychology practice providing evidence-based therapy, assessment, and training services across the Ottawa–Gatineau region. OICBT is committed to advancing clinician wellbeing and delivering high-quality, sustainable care.
Heidi is building an AI Care Partner to expand clinical capacity by automating administrative work — documentation, form filling, and task management — so clinicians can focus on patients. Used across emergency departments, general practice, and specialist clinics, Heidi supports more than 2 million patient consults per month across Canada with capabilities in 115 languages. Heidi meets all relevant Canadian privacy and security requirements, including PIPEDA and PHIPA in Ontario. Heidi data is also stored in Canada.
