What is ICO Registration?
ICO registration is the proof that healthcare service providers like Heidi follow laws in the UK that protect the ways of processing personal healthcare data.
Registration with the UK’s Information Commissioner’s Office (ICO) is required for all services that provide patient care or health administration. This is necessary because patient or health records fall under a special data category due to the sensitive nature of the information they contain.
Additionally, vast amounts of personal data are being electronically processed every day. Individuals become identifiable on electronic devices, and as cybersecurity threats become increasingly complex, they may be left exposed to risk.
This is why Heidi prioritises registration with the ICO.
What Does It Mean When Heidi is ICO-registered?
Heidi’s registration for the ICO means that we are formally recognised in the UK as an organisation that lawfully processes personal data with transparency. It demonstrates that we have documented the types of data we process, the reasons for processing them, the methods used to protect them, and the individual responsible for maintaining compliance.
Being aligned with the requirements of the ICO means:
Building Lasting Trust with Customers
Maintaining compliance is a core value at Heidi, and our registration is publicly accessible on the ICO's public register. Our ICO registration assures clinicians of our commitment to trust and strict oversight when processing health data.
Operating Legally and Securely in the UK
Heidi operates under clear legal duties and is subject to public accountability. Being ICO-registered means that we are bound to the lawful, fair, and secure processing of health data.
Protection Under the UK GDPR Laws
Our ICO registration demonstrates our commitment to legal and ethical duties as a provider in healthcare. It signals our compliance with the UK’s 2018 Data Protection Act and the UK GDPR principles.
Adopting Heidi improves the accuracy and consistency of health systems that need a way to strengthen clinical record-keeping while staying compliant.
Before Heidi, Crescent Lodge Dental dealt with rigorous ways of documenting patient encounters, when it needed to align with the expectations tied to the ICO registration and other security authorities.
Operations Manager Kina Ivanova explained, “As part of our process and compliance, clinical record keeping needs to be maintained to a high standard. Over the years, people change, or they miss things that can be crucial for the clinician and the patient record.”
Luckily, Heidi helped the team achieve a drop in admin time from 15 minutes to one, and in under six months, they’ve seen a 60% improvement in the quality of their patient records. The team easily generated compliant notes without extra effort and mental load. Satisfied with Heidi’s performance and help, Kina enthused, “I’m so glad I found you. The clinicians can’t live without it now.”
How Does Heidi Operate with an ICO Registration?
Heidi is committed to responsible health data management, and as a data processor for care organisations, we only operate with patient information according to the instructions of the health system.
Heidi never keeps clinical audio and transcripts
Our ICO commitment means we never store audio recordings and strictly prohibit the secondary use of data. By adhering to these practices, we uphold the confidentiality and integrity of patient information, as well as reduce privacy risks. This fosters long-term trust with our partners and future clinicians.
Heidi is transparent about how data is processed and supports privacy rights
We provide information about how we collect, use, store, and protect personal information through our Privacy Policy, including how users can access, correct, or delete information (subject to applicable law and contractual arrangements).
Heidi avoids unnecessary international data transfers
Heidi adheres to the expectations required by the ICO. The ICO requires the robust security of data, as well as strong access controls and encryption measures. Heidi ensures that it doesn’t collect extra information or allow data transfer without a legitimate need.
Heidi Commits to Patient Privacy with ICO Registration
With Heidi, your data is in safe hands and ultimately under your control. We undergo renewal for our ICO registration, and we ensure conduct internal reviews and document our practices for handling data.
Our ICO registration shows our alignment with the expectations of our existing and upcoming customers in the UK for safeguarding personal information. Have any lingering concerns about how we ensure privacy and security?
