Meeting Minutes: Positive Behavior Support Meeting

Meeting Minutes: Positive Behaviour Support Meeting Date: 1 November 2024 Time: 10:00 AM - 11:30 AM Location: Community Health Centre, Meeting Room 3 Attendees: - Dr. Eleanor Vance, Behavioural Psychologist - Ms. Sarah Jenkins, Support Worker - Mr. David Lee, Parent/Guardian - Ms. Emily Carter, Special Education Teacher Apologies: - Mr. Mark Thompson, Social Worker (Family emergency) Chair: Dr. Eleanor Vance, Behavioural Psychologist Minute Taker: Ms. Sarah Jenkins, Support Worker Meeting Purpose: To review and update the Positive Behaviour Support Plan for [Client Name], address recent behavioural trends, and collaborate on intervention strategies. Agenda Items: 1. Review of Previous Minutes and Actions: - Minutes from the 1 October 2024 meeting were circulated and approved without amendments. - Status update on actions from previous meeting: Ms. Jenkins confirmed that the visual schedule for morning routines was implemented successfully. Dr. Vance noted that the data collection on 'elopement' behaviours was initiated but required more consistent recording from all staff. 2. Individual Focus - John Smith: - Introduction and current status: John Smith, a 8-year-old boy diagnosed with Autism Spectrum Disorder. He has recently demonstrated an increase in repetitive vocalizations and occasional elopement from supervised areas during transitions. - Behavioural data and observations: Over the past two weeks, John exhibited an average of 5-7 repetitive vocalizations per hour during classroom activities and 3 instances of elopement during school-to-therapy transitions. Data presented by Ms. Carter showed these behaviours often occurred when task demands were high or during unstructured times. - Triggers and functions of behaviour: Analysis suggests repetitive vocalizations are often a self-regulatory mechanism when feeling overwhelmed or seeking sensory input. Elopement appears to be a form of escape from perceived difficult tasks or a desire for preferred activities. Environmental factors include noise levels in the classroom and inconsistent transition cues. - Support strategies and interventions: Proposed interventions include implementing a 'first/then' schedule for demanding tasks, providing a quiet sensory corner, and using a consistent visual timer for transitions. A 'choice board' for preferred activities will be introduced to address the escape function of elopement. - Resources and training needs: Ms. Jenkins requires training on effectively using the visual timer and choice board. Ms. Carter requested additional visual aids for the classroom. Dr. Vance will provide a brief training session for all involved staff next week. - Barriers and solutions: A potential barrier is inconsistent application of strategies across different environments (home vs. school). Solution: Regular communication via a shared logbook and weekly check-ins between Ms. Jenkins and Mr. Lee. 3. General Discussion / Other Business: - Discussion regarding the upcoming district-wide training on de-escalation techniques. All attendees agreed on the importance of participation. Action Points: - Ms. Jenkins: Create and laminate choice board for John (Deadline: 5 November 2024). - Ms. Carter: Implement visual timer for classroom transitions (Deadline: 4 November 2024). - Dr. Vance: Schedule and conduct training on visual aids and choice boards for Ms. Jenkins and Ms. Carter (Deadline: 8 November 2024). - Mr. Lee: Continue consistent use of visual schedule at home and provide feedback (Ongoing). Next Meeting: Date: 6 December 2024 Time: 10:00 AM Location: Community Health Centre, Meeting Room 3